Āpōpō Congress 2026

Exhibitor Information

19 - 21 May 2026
Claudelands Events Centre, Kirikiriroa Hamilton

The following information is provided to ensure you have access to the important information as an exhibitor at the Āpōpō Congress 2026.

Thank you for your support and participation. We look forward to welcoming you in May 2026.

For further information contact:
Nerida Ramsay
T: 021 519 110
E: nerida@composition.co.nz

Full Exhibition Stand Inclusions:

  • Single Exhibition Shell set up; W 3.0 x D 1.8 x H 2.3m

  •  Charcoal velcro receptive panel system

  •  150 watt spotlights (2)

  •  Power amp supply with 4 plug multi-box

  •  Clothed trestle table and two chairs

  •  Two exhibitor registrations - allowing registration access to the exhibition hall only (including catering)

  •  100 word profile on conference app

All those who are onsite at Apopo 2026 Conference, must be registered and wear their name badge at all times (including pack in and out days).

Compulsory Actions 

Stand Registration

Please register all personnel who will be part of the exhibition: All Exhibition stands receive two complimentary registrations, everyone must be registered who will be attending.

REGISTER STAND PERSONNEL

Additional Stand Attendees

Please register all personnel who will be part of the exhibition: These can be purchased in addition to the two complimentary tickets for $422.50 + GST.

REGISTER ADDITIONAL STAND ATTENDEES

Email 100 Word Profile

100 word profile to be supplied by the exhibitor and emailed to: kate@composition.co.nz

Exhibitor Timetable

Pack in
Monday 18 May
Between 1.00pm - 5.00pm

Exhibition Hall A, Claudelands Hamilton

Exhibition Opening and Welcome
Tuesday 19 May
8.00am - 6.00pm

Wednesday 20 May
7.30am - 4.40pm

Thursday 21 May
7.45am - 11.45am

Exhibition Hall A, Claudelands Hamilton

Pack out
Thursday 21 May
From 11.45am

Āpōpō kindly requests that all exhibitors remain set up until the conclusion of morning tea at 11.45am.
This ensures a respectful and engaging experience for all delegates and fellow exhibitors.
We appreciate your cooperation and understanding in maintaining the vibrancy of the event.

Claudelands Events Centre

Exhibition Guide

This document outlines all the details and requirements for exhibiting at the events centre.

Exhibition Guide Download

Exhibition Build Company and Furniture Hire

Exhibition Hire Services is the company contracted to install the shell scheme and also assist with additional stand furniture and accessories for hire.

For further information please contact:
Nicola Ransome
T: 027 495 2827
E: nicola@exhibitionhire.co.nz
W: www.exhibitionhire.co.nz

Quick reference guides

A few essential guides are outlined below:

  • Gate 4 - Brooklyn Road, Hamilton, 3240

  • Click here to download the delivery label to Claudelands

    Click here to download the pick up label from Claudelands

  • Click here to view the floor plan.

  • Click here to download the venue map

  • Wireless connectivity is readily available throughout the Centre.

    Guests will have access to free public wi-fi, with a 1Mbps access limit per user, on a shared 20Mbps bandwidth. This allows for basic browsing, email and social media.

  • If you need to deliver something to Claudelands for your exhibition, please label all packages with the following information:

    ·       Event name

    ·       Date of event

    ·       Stand number and room name

    ·       Contact for your company on site, name and phone 

    ·       Sender contact details

    All deliveries are to report to Gate 6, Brooklyn Rd. Deliveries will be distributed to the correct location by Claudelands administration or security.

    Claudelands will sign in all deliveries as ‘received not checked’ and will hand over once the organiser is on site. We take care with deliveries prior to your arrival on site, however we accept no responsibility for damage or loss.

    Approval is required in advance for all large deliveries. Please notify your Exhibition Organiser prior to any large items being delivered to the venue.

    Please note storage space at Claudelands is limited and charges may apply. Transfer and storage of all items is the responsibility of the organiser or exhibitor.

    Any items left behind must be collected within 24 hours of the end of the hire period. Claudelands takes no responsibility for goods left on the premises after this time. All items left for collection by freight or courier companies must be clearly labelled with company name, contact name and contact mobile number. Any items not pre-identified will be deemed abandoned and the venue will dispose of these accordingly and on-charge the cost.

  • If you have any further questions, please contact Kate from Composition, E: kate@composition.co.nz or P: 027 222 2543

Thank you for your support and participation, we look forward to welcoming you in May 2026.